Registering a sole proprietorship with KVK: what should I prepare?
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Detailed explanation, checklist and sources
First check whether registration is required and whether a Dutch eenmanszaak suits your situation. Then complete the official KVK form yourself using DigiD and book an appointment. Keep registration, public information and tax status separate.
On this page
- Check registration duty and legal form
- Describe your activities clearly
- Decide which information becomes public
- Prepare the official appointment
- Check the fee and payment procedure
- Check registration and next obligations
- Does registration automatically make me a business for every tax?
- Documents to prepare
- Sources
1. Check registration duty and legal form
KVK considers whether you independently supply or prepare goods or services, earn money from them and regularly supply people beyond family and friends. Discuss uncertainty with KVK. This page covers a sole proprietorship; a vof, bv or foreign business may need another procedure. A client's request for a KVK number does not itself determine your status.
2. Describe your activities clearly
Write down what you supply, to whom, for what payment and from which date. For example: ‘I repair bicycles for private customers and sell parts.’ This is a fictional drafting example, not an approved SBI code. KVK determines the appropriate code from your activities. Check your trade name with the official Naamchecker; one sole proprietorship can have several activities and trade names.
3. Decide which information becomes public
A sole proprietorship can restrict public access to its visiting address, but needs a public postal address different from both its home and visiting addresses. This does not make you untraceable everywhere: authorised parties may retain access and earlier listings do not automatically disappear. Check the business email and website too: they are public. Do not provide private addresses or identity documents here.
4. Prepare the official appointment
Complete the official form and plan registration around your actual start: from one week before until no later than one week after. Earlier identity verification is possible up to three months before starting; this does not immediately complete registration. Bring valid ID and documents listed in the confirmation, such as a lease or franchise agreement. No DigiD or an unusual situation? Ask KVK for the appropriate procedure; do not borrow an account.
5. Check the fee and payment procedure
The one-off registration fee is €85.15, checked on 14 October 2026; rates may change annually. After completion at a KVK office, the invoice arrives by email. An extract is a separate choice: first check whether the recipient needs one. Verify an unexpected payment request directly with KVK; a familiar sender name alone does not prove authenticity.
6. Check registration and next obligations
Check the name, activities, address choices and start date when registering. A KVK number is not a VAT identification number or a guarantee of business tax deductions: the Belastingdienst assesses tax status separately. Record settled points and open questions. Use our existing assistance request for a legal uncertainty; it does not replace registration or send anything to KVK.
Does registration automatically make me a business for every tax?
No. KVK passes on information, but the Belastingdienst assesses tax status separately. Our checklist is preparation only, not registration, SBI approval or personalised tax advice.
Documents to prepare
Prepare your next stepFill in and save · Word
Tick what you have checked or collected. Note what is missing and take your overview to a meeting.
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Item 1 / 6 · Where do you stand with this item?
Legal form and any uncertainty about registration duty
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List events and contacts. Note where you keep the evidence; no upload is needed.
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Record what happened, when, the response and where to find the letter, message or photo. Mark uncertain dates.
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No. You only note where it is kept. No files are uploaded or sent automatically.
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0 / 6 · Checked or collected
For each event, note the date, what happened and where the evidence is kept. Example: 3 October — letter received — correspondence folder.
Describe the solution you would like, such as an explanation of a deduction and repayment of the outstanding amount.
For example: which document is missing, who can provide it and what should I do first?
Record the date and its source. If unknown, note this and check promptly. This tool does not calculate or monitor deadlines.
After your conversation
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This is your preparation, not a submitted request, objection or legally reviewed document. A tick records only your own progress. Check the procedure and deadline in the original letter.
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Clear entries
Download anything you want to keep first. Clearing cannot be undone.
- Legal form and any uncertainty about registration duty
- Activities, customers, payment and actual start date
- Trade name checked; SBI question for KVK recorded
- Visiting/postal addresses and public contacts deliberately chosen
- Appointment confirmation, valid ID and requested contracts
- Invoice procedure, registration check and tax follow-up question
Contact with a lawyer
You can use the chat and information without a phone number. A contact request requires a phone number, a verified email address and your wish for telephone contact. Our team assesses which partner fits your question. Data is shared only under the stated consent procedure. A partner or engagement is not guaranteed.
View the current application processSources
Need personal assistance? Request a lawyer through our chat. We explain the next step; submitting a request does not engage a lawyer. The links below support the legal information.
KVK · Inschrijfplicht en ondernemerscriteria ↗KVK · Formulier eenmanszaak ↗KVK · Afspraak voorbereiden ↗KVK · Inschrijfvergoeding ↗KVK · Bezoekadres afschermen ↗Ondernemersplein · Inschrijven en fiscale status ↗Sources may be in Dutch. General information about Dutch law, not individual legal advice.